Catering Policy
Catering services can be broadly divided into two
categories: (1) Standing Meeting or (2) Special Event.
Effective immediately, the new policy for each category is
as follows:
Standing Meetings
Standing Meetings are defined as departmental, executive
or committee meetings which occur on a regularly scheduled
basis (e.g. weekly, monthly, quarterly).
For Standing Meetings the policy is that:
- Use of institutional funds for food/beverage is not
allowed.
Any request for an exception to this policy must be
forwarded to the appropriate senior executive designee for
prior approval. The exception request must provide a
business rationale and projected cost.
Special Events
Special Events, including those involving external
groups, are defined as either an annual event (e.g. Dempsey
Day, House Staff Orientation, Graduation) or a random event
(e.g. Major Recruitment, Farewell Reception, Symposia). For
many special events, the provision of food/beverage is
appropriate. However, we need to reduce the cost of these
events.
For Special Events the new policy is that:
- All events must be pre-approved by the appropriate
senior executive designee.
- All requests must include a budget proposal and
business rationale.
- The scope and cost must be consistent with the need
to conserve resources.
- This policy also applies to all off-site events
where food is purchased privately for later
reimbursement.
Requests should be forwarded to the senior executive
designee via email. Food Services will be instructed to
provide catering only upon receipt of e-mail approval.
The senior executive designees
are:
Dave Gillon - School of Medicine, MC 1915
John Brigada - School of Dental Medicine, MC 3915
Ellen Leone - John Dempsey Hospital, MC 3802
Tony Borda - John Dempsey Hospital, MC 3802
Chris Dugger, UMG, MC 3802
Susan Wetstone - Health Center Administration, MC 3899,
Robert Testman, - CMHC, MC 5386
This policy was effective January 18, 2000 as per Dr.
Deckers Broadcast Message regarding Catering Costs. This
policy can also be found in the Fiscal Services and the Food
and Nutrition shared folders in Outlook Mail.
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