Institutional Deposits Procedures
Connecticut General Statutes (CS6) 4 - 32 require that monies
be deposited within 24 hours of receipt, unless the total is
less than $500. Total daily receipts of less than $500 may be
held until the total receipts amount to $500, but not for a
period of more than seven calendar days.
- All funds collected for the state must be deposited into the
institution's account.
- All checks or money orders must be made payable to the
University of Connecticut Health Center in U. S. funds.
- Checks should be stamped on the front with the date they were
received, to comply with the statutes mentioned above.
- Cash remittance must be hand delivered to the Bursar's Office
by Department personnel.
- Misuse or willfully neglecting Health Center funds will be
subject to disciplinary actions as stated in the
Rule of Conduct
Policy 2002-03 (PDF).
Procedures
A UConn Health Center
Remittance
Form (Excel) must be filled in and submitted to the Bursar's Office
(MC 5105).
(1) Follow the instructions to complete the UConn Health
Center Remittance Form.
(2) Make two (2) photocopies of the check(s) or money order(s).
(3) Make two (2) photocopies of the UConn Health Center Remittance Form.
(4) The Bursar's Office should receive:
- The original UConn Health Center Remittance Form and one
photocopy.
- The original check(s) or money order(s) with one photocopy.
- A copy of any supporting documents.
(5) The Department should retain one photocopy of the UConn
Health Center Remittance Form, one copy of the check(s) or
money order(s), and a copy of any supporting documents. (Money
orders and checks made out to the Health Center are not
considered currency.)
Note:
Under no circumstances should cash be sent through the
mail. Cash remittances must be hand delivered to the Bursar's Office
by department personnel.
(6) The Bursar's Office will process the Remittance, and
return a copy of the Remittance Form to the department, with
confirmation of the deposit and the date of deposit. This copy
should be attached to the department's file copy and retained in
the department file as verification of deposit.
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