Position Control Examples
Please check back as more examples will be provided.
1) Example 1 |
|
Employee |
John Smith |
|
Salary |
$50,000 |
|
Assignment Authorization |
06/16/2000 06/15/2001 |
|
FRS Account |
512345 |
|
FRS Subcode |
1711 (Continuing Full Time State Retirement) |
1A) Initial Encumbrance |
|
Account |
Date |
Reference Number |
Amount |
Description |
|
5123451711 |
0616 |
K000520 |
$50,000.00 (Debit) |
POS CTL DETAIL TRAN |
- The full amount of the salary is committed to account 512345 at the beginning of the fiscal year.
|
1B) First Pay Cycle (1/26th of the Full Time Annual Salary):
Salary Expense Entry |
|
Account |
Date |
Reference Number |
Amount |
Description |
|
5123451711 |
0616 |
K000520 |
$1,923.09 (Debit) |
PAYROLL EXPENSE |
- Due to payroll’s calculation, the actual paycheck was processed for $1,923.09.
|
Entry Created From Position Control to Unencumber 1/26th of the
Annual Salary |
|
Account |
Date |
Reference Number |
Amount |
Description |
|
5123451711 |
0616 |
K000520 |
$1,923.08 (Credit) |
POS CTL DETAIL TRAN |
- Please note that there may be discrepancies between the actual amount paid and the percentage that position control will be calculating.
|
1C) Eighth Pay Cycle (1/26th of the Full Time Salary) and a Longevity Payment of $240:
Salary Expense Entry |
|
Account |
Date |
Reference Number |
Amount |
Description |
|
5123451711 |
1005 |
K000520 |
$2,163.08 (Debit) |
PAYROLL EXPENSE |
- Normal pay cycle of 1,923.08 and the longevity of 240.00 equals the 2,163.08 payroll expense.
|
Entry Created From Position Control to Unencumber 1/26th of the Annual Salary |
|
Account |
Date |
Reference Number |
Amount |
Description |
|
5123451711 |
0616 |
K000520 |
$1,923.08 (Credit) |
POS CTL DETAIL TRAN |
- No adjustments are made for any non-regular salary amounts.
|
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2) Example 2 |
|
Employee |
Jane Doe |
|
Salary |
$45,000 |
|
Assignment Authorization |
06/16/2000 06/15/2001 |
|
FRS Account |
323456 |
|
FRS Subcode |
1912 (Continuing Full Time Alternate Retirement) |
1A) Initial Encumbrance |
|
Account |
Date |
Reference Number |
Amount |
Description |
|
3234561912 |
0616 |
K000520 |
$45,000.00 (Debit) |
POS CTL DETAIL TRAN |
- The full amount of the salary is committed to account 323456 at the beginning of the fiscal year.
|
2B) First Pay Cycle (1/26th of the Full Time Annual
Salary):
Salary Expense Entry |
|
Account |
Date |
Reference Number |
Amount |
Description |
|
3234561912 |
0616 |
K000520 |
$1,730.77 (Debit) |
PAYROLL EXPENSE |
Entry Created From Position Control to Unencumber 1/26th of the Annual Salary |
|
Account |
Date |
Reference Number |
Amount |
Description |
|
3234561912 |
0616 |
K000520 |
$1,730.77 (Credit) |
POS CTL DETAIL TRAN |
After the thirteenth pay cycle, the position receives an
increase in the amount of $1,500. Position control will
calculate the amount of encumbrance required to feed to
accommodate the increase in base salary. The new base salary
is $46,500 (45,000+1,500).
2C) Subsequent Encumbrance: (1,500/ 26 pay cycles ) x 13 Remaining Pay Cycles or 750 |
|
Account |
Date |
Reference Number |
Amount |
Description |
|
3234561912 |
0111 |
K000520 |
$750.00 (Debit) |
POS CTL DETAIL TRAN |
2D) New Salary of 46,500/ 26:
Salary Expense Entry |
|
Account |
Date |
Reference Number |
Amount |
Description |
|
3234561912 |
0111 |
K000520 |
$1,788.47 (Debit) |
PAYROLL EXPENSE |
Entry Created From Position Control to Unencumber 1/26th of the Annual Salary |
|
Account |
Date |
Reference Number |
Amount |
Description |
|
3234561912 |
0111 |
K000520 |
$1,788.47 (Credit) |
POS CTL DETAIL TRAN |
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