Transfer Invoice Procedures

All employees that prepare and process transfer invoices for the Health Center please review the below. Due to the implementation of the new State financial system, Core-CT, the state has created a new form for transfer invoices, or payments between state of Connecticut agencies. Starting immediately the Health Center must follow the below procedures when transacting with other State agencies.

The Health Center is the Creditor Business Unit

(A state agency owes the Health Center money)

Starting immediately please discard all old forms used for transfer invoices and contact the Health Center warehouse for the new intra-department Transfer Invoice Form CO-608 (warehouse stock number 50029).

You must fill out the following sections:

(2) FROM
You must input the following:

(3) TO
You must fill out the full agency name, address, customer ID number and a contact person. This information should be obtained from the agency you are billing.

(23) DATE
Date of service.

(24) DESCRIPTION
A written description of the charges and the FRS coding to be used.

(25) QUANTITY

(26) UNIT PRICE

(27) AMOUNT

(28) PREPARED BY
The contact person and the department name for the Health Center.

(29) TELEPHONE NUMBER

(30) DATE
Date prepared.

Make a copy for your records and send all 3 parts to the Bursar’s Office (MC 5112).

Note: Do not send a Transfer Invoice directly to an agency. If a Transfer Invoice is not processed by the bursar's office it will delay payment.

The Health Center is the Debtor Business Unit

(The Health Center owes a state agency money)

If you receive a Transfer Invoice from another state agency:

• Verify the amount charged,
• Provide FRS coding anywhere in lines (4) to (16),
• Fill out lines (17) through (22), ensuring there is a signature on line (20),
• Make a copy for your records and forward the original to accounts payable (MC 4031).