Transfer Invoice Procedures
All employees that prepare and process transfer invoices
for the Health Center please review the below. Due to the
implementation of the new State financial system, Core-CT,
the state has created a new form for transfer invoices, or
payments between state of Connecticut agencies. Starting
immediately the Health Center must follow the below
procedures when transacting with other State agencies.
The Health Center is the Creditor Business Unit
(A state agency owes the Health Center money)
Starting immediately please discard all old forms used for
transfer invoices and contact the Health Center warehouse for
the new intra-department Transfer Invoice Form CO-608 (warehouse stock number 50029).
You must fill out the following sections:
(2) FROM
You must input the following:
UConn
Health Center
263 Farmington Avenue
Farmington, CT 06030
Vendor # 0000011073
Customer ID # UHCM1 |
RETURN TO:
UConn Health Center
263 Farmington Avenue
Farmington, CT 06030
Bursar's Office MC 5112 |
(3) TO
You must fill out the full agency name,
address, customer ID number and a contact person. This
information should be obtained from the agency you are
billing.
(23) DATE
Date of service.
(24) DESCRIPTION
A written description of the
charges and the FRS coding to be used.
(25) QUANTITY
(26) UNIT PRICE
(27) AMOUNT
(28) PREPARED BY
The contact person and the
department name for the Health Center.
(29) TELEPHONE NUMBER
(30) DATE
Date prepared.
Make a copy for your records and send all 3 parts to the
Bursar’s Office (MC 5112).
Note: Do not send a Transfer Invoice directly to
an agency. If a Transfer Invoice is not processed by the
bursar's office it will delay payment.
The Health Center is the Debtor Business Unit
(The Health Center owes a state agency money)
If you receive a Transfer Invoice from another state
agency:
- Verify the amount charged,
- Provide FRS coding anywhere in lines (4) to (16),
- Fill out lines (17) through (22), ensuring there is a
signature on line (20),
- Make a copy for your records and forward the original
to accounts payable (MC 4031).
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