Transfer Invoice Procedures

Transfer Invoices are invoices used to conduct inter-agency business transactions. All receivables that are owed to UCHC via another state agency must complete a Transfer Invoice. The Transfer Invoice form must include attachments for any additional material needed to go to the debtor agency for payment. Send three (3) copies of the Transfer Invoice form to the Bursar's Office (MC5112 Attn: Marcia Ginsburg.) Transfer Invoices will be entered into CORE-CT (the State's General Ledger) and mailed out for billing. All receivables are electronically paid and the Bursar's Office will reconcile payments and credit accounts.

The Health Center is the Creditor Business Unit

(A state agency owes the Health Center money)

You must fill out the following sections:

(2) FROM
You must input the following:

(3) TO
You must fill out the full agency name, address, customer ID number and a contact person. This information should be obtained from the agency you are billing.

(23) DATE
Date of service.

(24) DESCRIPTION
A written description of the charges and the FRS coding to be used.

(25) QUANTITY

(26) UNIT PRICE

(27) AMOUNT

(28) PREPARED BY
The contact person and the department name for the Health Center.

(29) TELEPHONE NUMBER

(30) DATE
Date prepared.

Make a copy for your records and send all 3 parts to the Bursar’s Office (MC 5112).

Note: Do not send a Transfer Invoice directly to an agency. If a Transfer Invoice is not processed by the bursar's office it will delay payment.

The Health Center is the Debtor Business Unit

(The Health Center owes a state agency money)

If you receive a Transfer Invoice from another state agency:

• Verify the amount charged,
• Provide FRS coding anywhere in lines (4) to (16),
• Fill out lines (17) through (22), ensuring there is a signature on line (20),
• Make a copy for your records and forward the original to accounts payable (MC 4031).